GMC Hotel Accommodation Requirement

As a condition of participation in the Gas Machinery Conference (GMC), all sponsors and exhibitors are required to book accommodations within GMRC’s official room block at the designated headquarters hotel for the full duration of the event. This policy ensures GMRC meets contractual obligations, avoids financial penalties, and supports the continued quality and sustainability of the conference.

By participating, you agree to the following conditions:

• All sponsor and exhibitor representatives must stay at the GMC headquarters hotel, booking through GMRC’s official room block link.
• Hotel reservations must be secured and paid in full at the time of event registration. No refunds will be issued, but name changes are allowed.
• All unused rooms must be released at least 30 days prior to the conference start date.
• Failure to comply constitutes a breach of the Sponsor/Exhibitor Agreement.

Non-compliance penalties may include:

• A penalty fee equal to GMRC’s actual room revenue loss due to non-block usage.
• Loss of benefits such as signage, app listing, or attendee access.
• Loss of priority placement or booth/sponsorship selection for future GMC events.
• Ineligibility to participate in future GMRC-hosted conferences.

Note: Booking at the HQ hotel or overflow properties without using the official GMC room block link does not count toward room block fulfillment.

Booking information will be provided upon registration. Early reservations are strongly encouraged to ensure availability and fulfillment of this requirement.